Are you concerned about your loved ones being stranded at work due to severe weather, civil unrest, or other unexpected events? A well-stocked workplace emergency kit can provide the tools they need to stay safe and comfortable. By following the simple steps in this article, you can empower them with a emergency supplies for their office or other work environment, ensuring their peace of mind during challenging times.
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Table of contents
Things to Include in a Workplace Emergency Kit
Always remember to personalize this kit to your particular circumstances. You may need to consider different items if you work in a remote location versus an urban office setting.
Communication
Effective communication is crucial during an emergency. Ensure you have a list of emergency contacts, including phone numbers and addresses, and consider storing a digital copy on a cloud-based service or USB drive. For staying informed, a battery-powered radio is essential. In remote areas or during network outages, a satellite phone can be a lifeline.
To coordinate with loved ones, develop a family emergency communication plan. Designate a primary contact person, establish a meeting point, and practice your plan regularly. Inform your family and friends of your emergency plan and where you’ll be during a crisis. Set up a system for regular check-ins, especially during emergencies. While using social media to inform loved ones of your safety is helpful, avoid spreading misinformation.
Food and Water
Start with a bit of food, such as granola bars, crackers, or perhaps one of my favorites, honey roasted cashews. Sure, many of us routinely have some snacks stashed away in our desks but it’s never a bad idea to have some extra goodies in your workplace emergency kit.
Check out this list of handy no-cook foods for some suggestions. One popular emergency food among preppers is the high-calorie emergency bar. These are used by the military and are actually quite tasty.
Don’t forget a couple of bottles of water, too. We have no way to reliably predict what the situation might be. The disaster you end up facing could result in water not flowing from the bathroom taps. In that case, you might have to get water elsewhere, and it might be questionable as to its safety. A LifeStraw comes in handy for that and since it’s low-cost and very lightweight, you could easily keep it stored in a desk drawer. The Sawyer Water Filtration System is also portable and very popular.
Also, consider the vending machine as a possible emergency food source. If the power remains functioning, it could provide some short-term sustenance. So unless the machine only accepts plastic, toss some cash and coins in your kit. Just a few bucks in small bills or change is probably enough. Make sure the bills aren’t too wrinkled to be recognized by the machine!
Lighting
You’ll definitely want a couple of sources of emergency light. A good flashlight with extra batteries (or perhaps a dynamo-powered flashlight, where turning a crank provides the power) makes you the hero at work, should the power go out. Many of us work in office buildings where the bulk of the workspace has no exterior windows. If all the lights go out, it gets mighty dark in there. Do you really want to take a trip to the bathroom using the Braille method? If your flashlight uses batteries, store an extra set or two nearby.
Hygiene
Remember to add a few hygiene items in your workplace emergency kit. These include a toothbrush, toothpaste, a small bar of soap, and a hand towel. It’s amazing the effect clean teeth can have on morale. If nothing else, having these things in your kit will help prevent people from standing further and further away from you during conversations. Another thing to keep in your kit is your preferred feminine hygiene supplies. I realize most women carry a stash in their purse already but redundancy is always a good idea. Two is one and one is none.
Also, consider adding disposable diapers. If many people are in the same boat and the toilets won’t flush, then addressing toileting needs could get a bit sketchy. While not a perfect solution, it could help.
Clothing
If your job requires you to wear business attire or, conversely, you end up dirty and sweaty from working in a factory, then you might want to include a change of clothes in your workplace emergency kit. Comfortable jeans, perhaps, and an old flannel shirt, as well as thick socks and sneakers.
The idea is to have clothes you won’t mind staying in for hours on end, rather than spending the night in a skirt or dress slacks. A rolled-up set of long underwear takes up very little storage space but helps immensely in terms of warmth. A hooded sweatshirt might also be desirable. If space is still an issue, consider using a vacuum bag to compress the items; for smaller items, a vacuum sealer could be adequate.
It’s possible that you might have to do some walking to get home or to another shelter. Sturdy, warm, waterproof shoes with wool socks are an absolute must. Use Shoe Goo to create a waterproof barrier if need be.
First Aid Kit
Many workplaces have first aid kits in the break room or perhaps the Human Resources office. Often, though, these are poorly equipped and rarely maintained. Either buy a small first aid kit or assemble one with supplies you have at home. Adhesive bandages, pain relievers, and meds for stomach ailments should all be included. This article, while meant for kids’ first aid kits, has some excellent suggestions.
Also, if you regularly take any sort of prescription medication, keep in your kit enough to last a day or two at least. Set a reminder on your phone to help you remember to rotate it regularly.
Rest and Warmth
Of course, many of us are guilty of catching a cat nap here and there while we’re at work. But, given that you may end up spending a full night at the office, including a small blanket and inflatable pillow in your workplace emergency kit is smart. Emergency blankets are all well and good but honestly, they aren’t all that cozy when you are just looking to snooze for a bit. A couple of yards of fleece fabric makes a warm, frugal blanket. However, for really chilly winter nights, plan for something more.
While appropriate clothing should be your first step in staying warm, it doesn’t hurt to have a few other tools in your arsenal. Chemical hand and footwarmers take up little space but provide hours of heat. An electric handwarmer also works but set a phone reminder to recharge it so it’s ready when you need it.
Entertainment
Finally, count on the fact that boredom is going to be a factor after a while. You work with the people around you every single day. Are you really going to want to listen to all of their stories again? Something to help pass the time will be of great benefit. A book to read, maybe crossword puzzles or word search puzzles, if that’s your thing. A deck of cards could be fun, whether you play poker or solitaire. (You do know you can play solitaire without a computer, right?)
I would refrain, though, from chewing up your flashlight’s battery to engage in these activities. If an office has a window, and thus light coming in, great. Otherwise, save your flashlight for when you truly need it.
Storing Your Workplace Emergency Kit
Your workplace emergency kit will likely fit into a small duffel bag, which can be stashed under your desk or in your locker. While most of us have our bug-out bags or get home bags in our vehicles, having this separate kit at your work prevents you from having to leave the building at all until it is safe to do so. Redundancy is rarely a bad thing in prepping.
A Thought for Business Owners
If you are a business owner, I encourage you to give serious thought to ways you can be prepared to assist your most valuable assets–your employees–in the event of a disaster hitting during working hours. Visit Disaster Prep Consultants to learn how they can help you with your disaster planning.
Frequently Asked Questions
While your workplace may have a first aid kit, it’s advisable to have your own personal kit. This allows you to have specific medications, personal hygiene items, and other essential supplies readily available.
While you may not need a full workplace emergency kit, consider assembling a smaller version for unexpected power outages or other disruptions. Additionally, you might consider creating a kit for a commuting family member.
While a traditional workplace kit might not be necessary, a well-stocked vehicle emergency kit is essential. This kit should include items that can help you survive and stay comfortable in various emergency situations. Consider adding a smaller emergency kit to your work bag or briefcase for additional preparedness.
Related Emergency Kit Content
- 3 Key Principles for Building Emergency Kits
- The Vehicle Emergency Kit: Don’t Leave Home Without It
- 6 Simple Steps to Packing a Highly Functional Emergency Kit
- Must-have Smartphone Alerts and Emergency Apps for Everyone
By following these simple steps and customizing your kit to your specific needs, you can be prepared for unexpected events at work. Remember, a little preparation can go a long way in ensuring your safety and comfort.
Have you had to use a workplace emergency kit? What other items would you recommend?
I wish more people would take this seriously. I’ve never been stuck at work, but I did have to drive into the mountains in a rural area. We worked in a pole building that got cold FAST when the furnace went out, and because the roads were the last to be plowed we always knew the day might come when we were snowed in. When I moved farther away and had to replace my 4WD with a little car, I made sure I packed the trunk with everything I could possibly need, whether I was stuck at the office or in a snowbank. It didn’t just relieve my own paranoia; it gave my family peace of mind because they knew I’d be okay no matter what. If you won’t do something like this for yourself, do it for the people waiting at home.
I spent two days at my office last February when we had a snow/ice storm that rolled in quicker than expected. The roads were jammed and it took an extreme amount of time for those who did make it home. (For me, I spent five hours on the road and got less than two miles from work.)
We were fortunate to have heat and food available in the building but had the power not been working, it would have been even worse. I would say the three keys are to stay warm, stay fed (and watered) and stay entertained.
Not an experience I want to relive anytime soon. I’ll be out with the first snowflake next time.
Flashlights are a good idea, but our family run business have most other supplies already. We have 10 employees and being in a small city setting we are vigilant about the weather. I tell my coworkers that anytime they are uncomfortable with the way the weather looks – head home. Sometimes we just make the decision and close – the business will survive a weather related shutdown or two and most customers will understand. I would be devastated to have someone hurt or stuck in a storm due to my negligence!
If stuck at work, an oft overlooked need is using the bathroom. Disposable underwear whether you normally need or not is a good item to have available. Shelter in place sometimes means literally hide and do not expose yourself to potential threat. So no potty break.
Shannon, I have honestly never thought of this. I do own a couple of Go Girls, http://www.go-girl.com/, that allow a female to pee standing up. Haven’t tried it yet, though!
A word about shoes – Make sure the shoes are broken in (ie comfortable). If you have to walk for any distance, one of the worst things that could happen is blisters. Most people are finished walking if their feet hurt. Also – include in your work E kit – a list of phone numbers, addresses, or other contact information. Don’t rely on memory in an emergency. I also keep emergency candles and both a lighter and matches in my kit. If the power is out, the candle can give you light, warmth – it also gives a feeling of warmth that many people will rally around. I have both a hand held as well as head gear flashlights. For hygiene – I also have a small role of TP. Good for its primary use as well as the runny nose! Keep some hand cream in there as well. It seems as though emergency situations “cause” dry skin! In addition to the first aid kit, I keep 3 days worth of my meds, supplements in a separate bag. I have a reminder on my calendar each month to replace these so they are always fresh.
You may be thinking that this could never happen to you…wrong! I live on an island with ‘good’ weather all year long. A couple of years ago I was working on the top of a mountain doing security for a gas plant they were building. We had 12 hour shifts and due to the weather none of the welders made it up to work, so I was the only one on site. During the day we had an unusual snowstorm and the snow REALLY came down and by the end of my shift there was 3 1/2 feet of snow on the gravel road. They didn’t have any extra snow plows to dig out 1 woman on the top of a mountain when all the roads were so bad off. My employer had a fit when he found out that my relief couldn’t even pull off the highway to head up. Luckily they had just refueled the generator and I had an outhouse. BUT the best thing I could have possibly done was to have a 1-week kit in my trunk! The snow continued to fall and by the time the plow made it up 3 days later we had 6 feet of snow. Everyone thought it was interesting that I was prepared (duh) and my employer insisted that everyone in the company put a 1-week kit in their car – just in case. It can happen anywhere to anyone!
I own a Mom & Pop Shop and work by myself while the (Mom part) works from home. I keep my well-stocked GHB in a closet. I my little office I do have on hand a first aid kit, extra Alieve, Imodium, and Tums. I always some kind of food and water available.
Living on the East Coast of Florida, we have a zero percent chance of snow. Now hurricanes….that’s different and we have days of prior notice.
I used to work at a three-letter federal agency responsible for weather forecasts and warnings 24/7/365. There have been a few instances of staying at work because travel to and from work was hazardous. I kept a twin inflatable mattress and my sleeping bag in my trunk for contingencies. I’ve had to shelter in place a few times, and the staff appreciated the extra help when I wasn’t on shift. Bring a pair of earbuds with a battery life of 8 hours or more and an eye mask for sleeping comfortably. Make sure you bring your meds with you, and a little extra food for sharing…fruit is popular!
Thanks for these tips! The eye mask and ear buds would be a great addition to this kit.